XML
Interface
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XML-Interface (eXtended Mark-up Language Interface) saves time and simplifies the automatic loading of a large volume of documents into a Docbase.
This module also permits the population of technical databases (not only those that are document centric) on an industrial project using a unique and standard format through proper document structuring.
In addition, XML-Interface automates the configuration of Docbases.
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XML Interface is a module that allows the population of a Docbase during the entire Life Cycle of a project : Basic Engineering, Detailed Engineering, Construction, Commissioning & Start-up, Operations & Maintenance. XML Interface can be implemented to be used with the other modules of the StepWay Suite, or with a standard or customized database. XML files may be generated from native files, or they can be created with the StepWay IndeXML module, which optimizes the keying of document attributes of scanned files. |
XML Interface Benefits
Reduce Time and Workload associated with Database population for :
- Document registers,
- Structured CAD files,
- Structured Office Automation files,
- Other Documents.
Improved Quality, avoiding keying errors during database population.
Reduce Time for the configuration of Docbases and other technical databases.
XML is a recognized industry standard, derived from SGML, and simplified to make it easy to use. Its originality lies in the possibility given to the author of a document to define his own document attributes as XML tags, with no limit in number, nor as to their attributes.
It is thus possible to deal very precisely with the structure of a document no matter how complex it may be.
As of February 1998, the XML version 1.0 has become the new standard for electronic documents and allows for automatic integration into document repositories with the creation of simple indexing.
It has also standardized the exchange of data and documents on the Internet and advances the use of hypertexts in databases.
Database Population
XML Interface permits the creation or updating of a document
in a Docbase, from information stored in an XML format file.
The XML file, which stores the attributes of a document, may be generated
from the native application (use of the function "Save as XML file" if
available) or with the help of macro-functions.
Then, only the relevant selected information (i.e. Docbase attributes
for Documentum) will be extracted in the XML file.
The list of attributes, their organization, the definition of the content
of the document (native format file, renditions, etc.), the handling of
the Virtual Document Manager and the management of revisions are specified
during the parameterization of XML Interface through the use of
XSL (eXtensible Sheet Language) Style sheets.
Database Configuration
XML Interface ensures the integration of any type of "object" into the Docbase. A Documentum implementation specialist can define the parameters associated with the creation of the database (Users, Groups, ACL, Cabinets, Folders, Workflow, Routers, etc.) with the help of market tools and transfer these data into the Docbase by saving them in an XML format.
Examples :
1-User names can be extracted from other applications as XML files and be used to configure the Docbase.
2-Cabinets and folders can be extracted from spread sheets and used to feed the Docbase.
3-Document distribution grid stored as a spread sheet file can be automatically integrated as workflows or routers, etc.
